1) A quick decision framework
The “best” expedition company is the one whose support level, logistics plan, and safety margins match your experience and your objective. Use the questions below to reveal the real differences.
2) 15 questions to ask any operator
Safety & staffing
- What is the guide-to-client ratio? Is it different on summit day?
- Who leads on the ground? Name, experience, and decision authority.
- What’s your acclimatisation strategy? Rotations, rest days, buffers.
- What’s your rescue protocol? Coordination, evacuation plan, comms.
- What medical capability exists? Training, kit, oxygen plan if relevant.
Logistics & inclusions
- Exactly what is included and excluded? Ask for it in writing.
- Permits and fees: which are included, which are not?
- Transport: transfers, domestic flights/jeeps, cargo handling?
- Accommodation: hotels pre/post, base camp facilities, food.
- High camp support: tents, fixed ropes (where relevant), staffing.
Experience & fit
- What prerequisites do you require? Skills, prior climbs, fitness.
- How big is the team? Clients, guides, Sherpa/porters.
- What’s your turnaround philosophy? Safety thresholds and decision style.
- Can you share references or recent client feedback? Look for specifics.
- What happens if the itinerary changes? Weather delays, reschedules, refunds.
3) Contracts, payments & hidden costs
- Deposits & balances: due dates, currency, payment method.
- Refund/transfer policy: what’s refundable vs transferable.
- Insurance requirements: required coverage and exclusions.
- Common extras: tips, gear rental, visas, rescue fees, extra days.
A good operator will provide clear written terms and an inclusion list without pushing back.
4) How to shortlist companies fast
- Open your mountain page and scan providers.
- Filter by country to compare local vs international options.
- Filter by price/duration to match your time window and budget.
- Shortlist 3–5 and send them the 15 questions above.
Try it now:
- Everest expedition companies
- K2 expedition companies
- Kilimanjaro trek companies
- Everest Base Camp trek companies
FAQ
Is the cheapest operator a bad idea?
Not automatically. Some local operators offer great value. The problem is unclear inclusions or weak logistics. Use the checklist and compare like-for-like.
How many companies should I contact?
Three to five is usually enough to see patterns in inclusions, ratios and terms without getting overwhelmed.
What’s the biggest hidden cost?
Exclusions like permits, transfers, oxygen/support plans (where relevant), and extra days due to weather. Always get a written included/excluded list.